Speed Site

In today's clinical world, office efficiency is crucial. Paper-based methods require extra work, lots of cabinet space, and chart shuffling. You know what I mean. Paper records are often illegible, aren't portable, and can't be accessed quickly. Handwriting is inefficient with the volume of work we have to do. (Average speed= 24 words per minute).
You aren't getting paid for this work but it has to be done.

We only have so much energy. How do you want to spend yours?

You need a solution that will be fast, easy to use, and that will make your record keeping more efficient.
You need good file management, rapid access to your charts, and optional use of templates to organize your data.
You need a method that is faster than 20 words per minute.
You could really use portability of your files, and the ability to print or fax any file.
Everything has to be secure.
You need to have a psychotherapy note file that meets the HIPAA psychotherapy note exemption.
You don't want a huge learning curve.
You want to go home with more energy at the end of the day than you do now. You have enough to think about without having to do charts by hand.

Wouldn't you like to create better records faster than you do now?

In 1990 I spent a lot of time deciding just what I needed in my own busy outpatient psychiatric practice.
I had 8 filing cabinets bulging with files and more on the way.
I had used three of the larger office management software programs and found them to be awkward to use, slow to navigate, and not very flexible.
I spent a lot of time looking at the functions of the big boys, i.e. programs that cost $50,000 and up.
It took some time, but I was desperate.
Surprisingly, all of their record keeping functions were pretty apparent.
It is easy looking back on it, but I eventually found third party software that could duplicate their record keeping functions.
After that it was just putting the pieces together for the solution to my record keeping problems.
Then a colleague bribed me with money for a copy of one of my programs and I suddenly realized that others might find my software useful.
Did you ever think you might use a computer program for your records?
- I never did either until I began to do it. Then the advantages popped out at me. So....

Clinical Record Keeper looks like a filing cabinet.
Clinical Record Keeper Plus has an explorer like tree on the left and a word processor on the right.
With both programs you can find a chart quickly because all files are out in the open.

Data entry by keyboard. Use templates if you want.
- Key commands and an abbreviation function greatly speed your data entry if you use them.
- The average typist does 40-50 words per minute all day long! Many practitioners are much faster.
Your psychotherapy notes are separate (meets the HIPAA psychotherapy note exemption).
Make individual managed care Outpatient Treatment Requests using a template. (Then just update them quickly).
Do you use individual Treatment plans? Try a template. Make an individual Rx plan. Then edit it and send it in again. (Save more time!)
Current medications section, prescription, med changes, and Lab record (medical version).
Pass word protected.
Easy and fast backup. USB drives, 120 seconds, start to finish!
The programs do not do accounting or print HCFA's.

If you need a Statement of Account (ledger type) for monthly billing they have one. No printed envelope needed.

You can adapt either program to your practice.22 editable templates, 8 informational files and very complete directions for working efficiently.
They run much faster and are much easier to use than large, multi-purpose office management programs.

Clinical Record Keeper programs were designed for record keeping and record keeping only.
- I was desperate and creative. Sometimes a good combination!
They have only one function and they do it really well.

Loaded with extra features. You won't believe how many.
You can use voice dictation software.
- The combination of Dragon Naturally Speaking (obtained separately) and a good microphone can help you turn out longer reports at greatly increased speeds. Typical speed is 100 words per minute.
No upgrades needed. No maintenance fees.
Simple to learn and use.
Novices use my program right out of the box.

The goal here is to use less time and energy to create, access and use your records. That was my goal for myself and it really works!

You get your records done much faster than handwriting.You greatly reduce filing, pulling charts, and cabinet space.
Your records can be portable.
- Put on a laptop or a USB drive your records can be taken anywhere.
Typing requires much less energy and is twice as fast as handwriting, especially with practice.
Your records are more organized, more compact, and more legible than paper records.
Any record can be accessed in a fraction of the time that paper records can be. Dictation software (obtained separately) makes it even faster (100 words per minute) and easier!
Using one of these programs leaves you with more energy at the end of the day. (Guess how I found that out?)

Am I making a good case for electronic records here? I want that extra time and energy for you.

You may not know how to do it, or do it efficiently. I show you how, step by step.
- I have been at this a long time and I use my own software in my office.
- I don't have a secretary but do it all myself and go home with energy to spare!
You think your patients will object and not be as open with a computer in the room.
- I have studied this extensively and have good news for you.
You have seen other programs that were scary in their complexity.
- I simplified the programs to make them fast and easy to use.
- Custom configurations available at no extra charge. See the Full Description.
You are using another computer program that fights you. The Clinical Record Keeper Series don't fight you.
Your Inertia. I can't help you there. You have never seen my programs. You can do yourself a favor here.
I have free, easily installed demos.

Don't take my word for it. Checkout the demos, and see how they work for yourself.

You do it, or I do it for you. Ad or subtract functions quickly. Look at the configurations shown in the full description of each program or e-mail me Click Here
No charge for custom organization.
My directions files are complete. I even have a slide show for you.

Clinical Record Keeper™ or Clinical Record Keeper Plus™ are the right tools for the job. Go home at the end of the day with more energy and better records! Efficiency, here we come!
2 minutes 30 seconds! Thanks for hanging in there!

NOTE: A new version for the Mac OS has just been completed. Click Here to go to Clinical Record Keeper-Mac™

Charles M. Stewart, M.D. Blueberry Harbor Software, Inc.

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